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Part-Time Executive Assistant to the Mayor - Bethlehem, PA (ID: 293445)

Title Part-Time Executive Assistant to the Mayor
Type Administrative and General Services Management
Date Posted January 9, 2018
City / Organization Bethlehem, PA


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Position Objectives

The City of Bethlehem is accepting applications to be considered for the position of Part-Time Executive Assistant to the Mayor. Applicants must pass and provide copies of State and Federal Background checks and Child Abuse Clearance.  Position is 25 hours/week and salary is $30,000/year. Job description is listed below.

Position Summary:  The Executive Assistant to the Mayor assists the Mayor in performing a variety of professional duties including coordinating the administrative activities of the Mayor and other departments. This position works closely with and provides assistance to the Mayor and Chief of Staff.

Duties and Responsibilities

  • Research, respond to, and prepare correspondence both internal and in response to constituent concerns;
  • Assist the Mayor and the Chief of Staff in the preparation of remarks and speeches for use by the Mayor at events;
  • Attend meetings on behalf of the Mayor;
  • Assist the Chief of Staff in the preparation of PowerPoint presentations for annual events including the Mayor’s State of The City and Budget Address;
  • Assist in responding to the Mayor’s incoming phone calls and perform the necessary follow-up;
  • Coordinate community outreach meetings with neighborhood groups and community organizations;
  • Conduct research on City issues and projects;
  • Issue press releases via social media platforms (Facebook, Twitter, City’s Website);
  • Assume the role of Chief of Staff and Mayor’s Secretary in their absence;
  • Assist Chief of Staff in planning of daily activities;
  • Assist City Departments with the coordination of special events held in the City.

Minimum Requirements

  • Excellent written and oral communication skills;
  • Proficiency in Microsoft Word, Excel, PowerPoint, and social media platforms (i.e. Twitter, Facebook, City Website, etc.);
  • Ability to use discretion and judgement in dealing with confidential and sensitive issues;
  • Ability to listen and communicate effectively with citizens and address constituent concerns with tact, courtesy, and good judgement;
  • Ability to prepare and present information in a clear and concise manner for various audiences;
  • Bachelor’s Degree from an accredited college or university;
  • Minimum of 1 – 2 years of experience as an Executive Assistant preferred.

Salary:  $30,000/year.

Benefits:  13 paid holidays/year.

Contact Information

Send resume to City of Bethlehem, Department of Human Resources, 10 E. Church St., Bethlehem, PA 18018 or  Resumes are due by January 20, 2018.  Equal Opportunity Employer.

Job Post Expiration Date   January 20, 2018

    All jobs posted are considered open until filled and may close at anytime except as stated in the Job Description. .