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Town Clerk - Kittery, ME (ID: 293566)

Title Town Clerk
Type City Secretary/City Clerk/County Clerk
Date Posted January 10, 2018
City / Organization Kittery, ME
Website

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Description

The Town of Kittery has an upcoming opening for a Town Clerk. Office hours are Monday through Thursday from 7:30am to 6:00pm, however additional availability may be required for meetings.  The salary range is from $55,000 to $70,000 annually.  This position is eligible for health and retirement benefits.

The purpose of this position is to supervise the Town Hall service counter personnel, and the collection of taxes, fees and licenses, manage vital and municipal records, administer fair and proper elections, and provide administrative support to the Town Council. This position reports to the Town Manager. Duties include, but are not limited to: supervising staff; supervising collection activities; maintaining records and files; managing, preserving and providing access to municipal records; preparing reports; notarizing documents; attending regular council meetings, processing voter registrations, and administering elections, and performing additional tasks as assigned by the Town Manager, or as directed by statute.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

  • Supervises and evaluates assigned staff; manages employee concerns; directs work assignments, and counsels/disciplines employees, when necessary; provides for employee training and development, as needed
  • Meets with the public and customers, ensures department activities result in fair, consistent, and predictable processes and treatment of all customers
  • Manages and oversees the operation of direct customer payment and on-line license, registration, and fine/fee payment programs, and administration of general assistance
  • Assists Town Manager with various projects; assists the Town Manager during the absence of the manager’s secretary
  • Prepares agendas and council packets; prepares legal notices for public hearings; prepares and assembles town report; prepares weekly vital statistic reports; prepares and maintains adopted and amended ordinances for town code
  • Issues various business licenses; collects associated fees; notarizes documents for official town business; collects and records cemetery perpetual care fees; prepares annual unregistered dog list; issues marriage licenses, burial permits, and other vital records
  • Maintains records of terms of various boards; advertises vacancies in regard to same; administers oath of office to members of all boards and elected officials; prepares appointment forms for all board members; maintains town record books
  • Serves as treasurer for the Mary Safford Wildes Trust and the George Smart Santa Claus Fund, distributes funds, prepares quarterly reports and maintains investments and checking accounts
  • Computes and prepares payroll for the administration department, council and election workers
  • Supervises and coordinates elections; serves as the registrar of voters, supervising deputies, maintaining all voter registration records, producing voter lists, generating reports and assisting the public with registration inquiries
  • Reviews and receives various reports, documents, and forms, including billing invoices, personal checks, attendance records, job applications, annual reports, and vital statistics reports
  • Serves as back-up for front counter personnel, and general assistance as needed
  • Performs other related duties as assigned by the Town Manager

Essential Knowledge, Experience, Skills and Abilities

  • High school diploma or GED required, with a minimum of three years’ experience as a Town Clerk or Registrar of Voters or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position
  • Ability to understand, interpret, and apply complex local and state laws and regulations
  • Excellent verbal and writing skills, ability to communicate effectively and in an appropriate professional manner, and to convey or exchange professional information
  • Ability to develop and maintain positive relationships with employees, vendors, and departments
  • Ability to exercise initiative and good judgement, to set priorities and complete efforts independently and as a member of a team
  • Ability to utilize mathematical formulas, and to understand a variety of professional, technical and administrative documentation, directions, regulations, instructions, methods and procedures
  • Ability to produce reports that are accurate and complete
  • Ability to cope with situations firmly, courteously, tactfully and with respect for the rights of others
  • Ability to analyze situations quickly and objectively and to determine proper course of action
  • Must be and remain a notary public with the State of Maine throughout employment
  • Must possess a valid driver’s license

Physical Requirements

The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to operate a computer, keyboard, printer, telephone, and other equipment necessary to perform the duties of this position
  • Must be able to move or carry job-related objects or materials
  • Must be able to sit and stand for long periods
  • Must be able to communicate through speech and in writing
  • Must be physically capable of lifting 50 pounds

Please complete the application located on our website at www.kitteryme.gov under employment opportunities and submit a cover letter, resume and three professional references to:

Town of Kittery

Attn: Maureen Paro

200 Rogers Road, Kittery, ME 03904

jobs@kitteryme.org

Accepting application packets until position is filled.

The Town of Kittery is an Equal Employment Opportunity/Affirmative Action Employer and is committed to excellence through diversity in its staff.  We strongly encourage all qualified individuals to apply.


Job Post Expiration Date   February 10, 2018

    All jobs posted are considered open until filled and may close at anytime except as stated in the Job Description. .