JOB SUMMARY

Performs inventory and warehouse functional support for the Public Works Department including ordering, purchasing, receiving, stocking, storing, issuance, distribution, maintenance, inventory, and asset management.  Reports to the Fleet Manager and Fleet Supervisor

ESSENTIAL FUNCTIONS AND DECISION MAKING

ESSENTIAL FUNCTIONS

• Performs day-to-day warehouse/storeroom operations: purchasing, receiving, storing, distributing, maintenance, cycle counts, and inventory control of uniforms, parts, tools, materials, supplies, equipment, inventory or surplus property. Adheres to established procedures and guidelines for storage, inventory control, materials management, safety, security, and basic accounting practices and coordinates with Finance/Legal as needed.
• Ensures thorough and accurate inventory records are maintained.  Ensures completion of periodic physical inventory counts and reconciles counts with inventory records.  Investigates, reports, and resolves inventory discrepancies. Prepares and maintains various administrative/accounting reports: administrative budgets, invoices, purchase orders, check requests, material disbursements, non-recoverable inventory, procurement card statements, inventory control, and monthly summaries.
• Contacts vendors to obtain price quotes and acquire costly materials or inventory.   Performs follow-up coordination to expedite delivery, receipt and payment of costly or highly specialized inventory and materials.  Monitors vendors' compliance with contract prices.  Contacts vendors to resolve problems or discrepancies.  Assists in contract administration activities, i.e., pre-bids.  Forecasts and identifies trends to maintain current and appropriate levels of inventory in-house and on order.  Ensures warehouse stock is rotated.  Determines reorder points.  Labels and organizes stock on inventory shelves.  Coordinates requirements of sections with regular or special supply needs.
• Ensures storerooms, warehouses and storage areas are maintained in a clean, orderly, safe and secure condition.  Ensures safety and security of materials, supplies and property.  Determines and disposes of expired, spoiled, damaged or obsolete items and inventory. Ensures adherence to City and State guidelines for acquisition, storage, distribution, maintenance and disposition of inventory and associated records.
• Miscellaneous:
  • Attends training classes as assigned.
  • 24-hour call maybe required in a storm or emergency related event.
  • Performs other related duties as required.

DECISION MAKING

• This position works under general supervision.

MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications)

MINIMUM REQUIREMENTS

• High School Diploma or equivalent is required.
• Three to four (3-4) years of inventory control, materials management, or record keeping experience are required. 
• Forklift Certification may be required within one (1) year of employment.
• Must possess a valid Driver's License with an acceptable driving record.

PREFERRED QUALIFICATIONS

• Experience with Automotive and Heavy equipment parts procurement and terminology.