Position Summary:

The purpose of this position is to coordinate and perform various payroll and HRIS duties such as processing payroll, maintaining records/reports and performing additional duties or projects as assigned.

Essential Job Functions:

• Provides strategic support and guidance payroll and system related training and programs to further culture initiatives.

• Responsible for all HR systems and integration.

• Review, process and issue bi-weekly payroll in adherence to established payroll policies, procedures, rules and regulations. 
• Prepares, maintains and updates employee payroll files, MUNIS profiles and HR data to ensure accurate and timely location of information for audit purposes. 
• Prepare, input and process payroll payments for Social Security (FICA) and Medicare records, federal income tax (FIT) withholding records, Texas Municipal Retirement System (TMRS) withholdings, deferred compensation, child support (and legal withholding) payments, benefits and various other payroll deductions. 
• Reconcile withholdings to source documentation to ensure proper payment. 
• Reviews employee payroll timesheets and status change forms to ensure appropriate approvals are present for time and exceptions. 
• Properly calculates payroll including overtime or compensatory pay, retro payments, tuition and travel reimbursement, and final payouts for terminations. 
• Ensures timely responses to data requests, submission of status change forms and reimbursement payments. 
• Audit and reconcile payroll reports and prepare journal entries. 
• Balance and process month-end, quarterly and year-end entries and paperwork including reports and payments for TMRS, Texas Workforce Commission (TWC) and Federal 941 Tax Liability as mandated by State and Federal laws. 
• Provide training to city employees for MUNIS protocols and procedures, and other HRIS platforms. 
• Prepare and follow annual bi-weekly payroll calendar and start date calendar, ensuring employees are paid accurately each set pay date. 
• Audits source data and makes correcting entries. 
• Responsible for HR Department's intranet site, updating, adding and modifying as necessary or requested. 
• All other duties as assigned. 

Education and Experience:

• Bachelor's degree from an accredited university or college in business, public administration, finance, computer science, or a similar field. 
• 2 years experience with HRIS and payroll in the public sector or a nonprofit organization, is required.
• Current payroll credentials or certification preferred.

Knowledge, Skills and Abilities:

Required Skills & Abilities:

• Proficient with Microsoft Office Suite, Tyler Munis, and related software's.
  • Preferred experience with Executime and advanced scheduling.
• Knowledge of basic payroll practices and procedures.
• Knowledge of payroll laws regarding deductions, taxes, garnishments, and workers compensation.
• Knowledge of FLSA rules and regulations.
• Knowledge of computers and related equipment, hardware and software for data processing and tracking of payroll, leave, benefits, taxes and garnishments.
• Knowledge of City policies and procedures.
• Ability to interpret City policies and procedures.
• Knowledge of mathematics, grammar, and ability to comprehend basic instruction.
• Excellent verbal and written communication skills and interpersonal-customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines and prioritize tasks.
• Ability to function well in a high-paced and at times stressful environment.
• Skill in following municipal payroll and tax codes and regulations.
• Skill in performing multiple tasks and meeting payroll deadlines.
• Skill in maintaining confidentiality.
• Skill in resolving customer complaints and concerns.
• Ability to work with constant interruption.
• Ability to generate and interpret computer reports.

Work Environment:
Prolonged periods of sitting at a desk and working on a computer. Works primarily in climate controlled office environment. Position requires some lifting up to 35 pounds. Physical demands are sedentary in nature but include walking, standing, reaching, and bending. Work may cause light fatigue of eyes and fingers because of routine use of motor senses.