Procurement Card Accountant

Job ID: 106650

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service

• Professionalism

• Integrity

• Respect

• Individual accountability

• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

https://www.clackamas.us/countyadmin/spirit

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This position will remain open until filled. Applications will be reviewed every Monday. We reserve the right to close this recruitment at any time.

PAY AND BENEFITS

Annual Pay Range: $57,344.73 - $73,079.65

Hourly Pay Range: $27.569584 - $35.134445

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. This position is classified as an Accountant 1.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 12 hours of vacation accrued per month

• 8 hours of sick accrued per month

• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)

• OPSRP members get vested after five years of contributions or when they reach age 65

• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage

• A Choice of Dental Plans

• Robust EAP and wellness programs, including gym discounts and wellness education classes

• Longevity pay

• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan

• A variety of additional optional benefits (see links below for additional information)

This is a full time County position represented by the Employees' Association.

https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

Clackamas County's Department of Finance is seeking a highly motivated, detail-oriented accounting professional to join our team as a Procurement Card Accountant.

This position oversees and acts as the subject matter expert on the county-wide Procurement Card (P-card) program. The incumbent will perform a variety of auditing, reporting and fiscal management tasks for the program. The selected candidate will develop and maintain a productive relationship with the County's P-card related banking provider. Responsibilities include providing direction, support and training to county P-card holders, monitoring and reconciling P-card related ledger accounts, and providing analysis and recommendations to management on strategic changes to the P-card program. This position will also provide Accounts Payable backup as needed.

Successful candidates will be experienced in P-card management with strong attention to detail and have the ability to work independently and meet deadlines. Candidates should also have excellent time management skills and the ability to work on multiple tasks at once while striving to produce error-free work.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of three (3) years of accounting or fiscal management experience. Any combination of relevant experience and education that would likely provide the required knowledge and skills may substitute for the required years of experience

• Experience using accounting software programs in an integrated Financial Management Information System (FMIS)

• Knowledge of Generally Accepted Accounting Principles (GAAP)

• Ability to communicate effectively and clearly

• Ability to work independently with minimal supervision

• Must pass a criminal history check which may include national or state fingerprint records check

• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673

Preferred Special Qualifications/ Transferrable Skills:*

• Experience managing P-card programs

• Exposure to, training in, or experience with PeopleSoft Finance

• Knowledge of local, state, and federal guidelines, regulations for procurement of supplies and materials in local government

• Knowledge of Governmental Accounting Standards (GASB)

• Accounts Payable experience

• Intermediate level skills in Microsoft Word, Excel, and Outlook

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following:

• Consultation/Relationships - Acts as the County-wide subject matter expert on P-Cards. Provides direction and support to county P-card holders on the purpose and appropriate use of P-cards. Serves as the primary County-wide training resources to cardholders. Applies all related policies, procedures, trainings, and practices to day to day situations. Develops and maintains a productive relationship with the County's P-card related banking provider.

• Payment Processing, Reconciliation, and Controls - Monitors and reconciles P-card related ledger accounts. Works with departments and County finance staff to ensure accurate entries and a controlled payment process. Follows up for information needed from cardholders as necessary. Manage the opening, closing, and renewing of P-cards. Monitor P-card usage; monitor appropriate single purchase and monthly credit limits. Works with cardholders to make adjustments as necessary.

• Research, Analysis & Payment Processes - Track and analyze fluctuations in the County's annual P-cards spend to measure program performance and budget impacts. Makes recommendations to management on strategic changes to the County's P-card program. Evaluates employee P-card need and usage on a periodic basis.

• General Accounts Payable Support - Performs accounts payable transactions on contract and non-contract payments. Evaluates purchase orders for accuracy; collaborates with colleagues and Purchasing Team to make updates as necessary. Supports vendor maintenance functions including setting up new vendors and updating existing vendor profiles.

REQUIRED KNOWLEDGE AND SKILLS

Working knowledge of: The principles, practices, methods and terminology related to accounting and auditing; Generally Accepted Accounting Principles (GAAP) and governmental fund accounting; techniques used to locate errors in accounting records; governmental accounting policies, procedures and operations; computerized accounting systems and how they aid in compiling, maintaining and using accounting information; general office practices and procedures; application and use of standard office equipment; general laws and rules regulating and influencing County fiscal operations; data processing as it relates to accounting records and applications.

Skill to: Prepare and maintain accurate reports, spreadsheets; analyze data from various sources, draw logical conclusions, and make appropriate recommendations; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with co-workers, managers, customers, and the general public; learn accounting software and financial reporting systems; generate and reconcile accounting reports, statements, projections and schedules; apply accounting and fiscal-related laws, ordinances, rules, regulations, policies, and procedures.

WORK SCHEDULE

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

• http://www.clackamas.us/

• http://www.clackamas.us/onboarding/

• https://www.mthoodterritory.com/

• http://www.clackamas.us/diversity/

ABOUT THE DEPARTMENT

The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces.

The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies.

The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property.

http://www.clackamas.us/finance/

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

• https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

• https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

• https://www.clackamas.us/des/jobs.html

• https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

James Callahan, Recruiter

mailto:JCallahan@clackamas.us?subject=RECRUITMENT%20QUESTIONS

To apply, visit https://apptrkr.com/3882370

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