Description:
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| Position Function - Under the direction of the Director, Assistant Director, and/or Designee, performs assigned duties necessary to provide customer support to the Planning Division, the Development Review Committee, the Planning Commission, all other departments involved in the development process, residents, developers, and contractors. Duties include, but are not limited to, organizing the Planning and Zoning Commission meetings, taking Commission minutes, accepting and coordinating applications for all matters involving zoning and development including submittals, related construction documents, correspondence, and other materials; assist with research and analysis; and assist with staff reports and presentations. This position is designed for individuals seeking a career in Planning, Public Administration, or as a City Secretary. |
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| Essential Duties |
% of Performance |
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| Performs duties necessary to support the Planning Division which includes organizing, running (vote tabulations, etc.), and public noticing the Planning and Zoning Commission meetings; assisting with staff reports, staff presentations, research and analysis; taking Commission meeting minutes; scheduling, coordinating, and distributing plans to the weekly Development Review Committee; and distributing submittals to the appropriate staff (Planning Division, Public Works, Fire, Economic Development, Parks, Police, Utility Billing, Building Services, and Code Enforcement). Regularly required to attend evening Planning and Zoning Commission and/or City Council Meetings, as scheduled. |
45% |
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| Performs assigned duties necessary to provide customer service within as well as outside the division. Duties include, but are not limited to, assisting developers, business owners, contractors, and residents with various applications and zoning processes; receiving submittals (determining completeness, inputting the information along with construction plans, site plans, etc. into the Division's software system); scheduling division meetings, answering telephone calls and emails; filing and overseeing records retention, and drafting correspondence and other related information. |
45% |
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| Performs additional duties as assigned. Because Planning works closely wih Building Services and Code Enforcement, this position often has responsibilities related to these to divisions as well. |
10% |
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Total: |
100% |
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| Physical Demand |
Frequency |
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| Balancing |
F |
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| Bending |
O |
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| Carrying |
F |
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| Climbing |
R |
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Legend |
| Crawling |
R |
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| Crouching |
O |
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C - Continuous |
| Fine Dexterity |
F |
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| Foot Controls |
O |
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F - Frequently |
| Handling |
F |
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| Hearing |
C |
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O - Occasionally |
| Kneeling |
R |
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| Lifting |
O |
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R - Rarely |
| Pushing/Pulling |
F |
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| Reaching |
F |
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N - Never |
| Standing |
F |
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| Sitting |
F |
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| Stooping |
F |
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| Twisting |
F |
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| Vision |
C |
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| Walking |
F |
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| Physical Demand Descriptions |
| (The following descriptions are provided as an example of potential physical and/or sensory activities and does not address the potential for reasonable accommodation; it is intended as general examples of possible physical/sensory demands that might occur during the performance of the position functions/duties, and are not intended to be all inclusive.) |
| Bending/Climbing/Balancing/Stooping/Twisting - picking up supplies, files, boxes, maps and schematics; and stairs, walking, standing, site inspections, drill exercises, uneven terrain, etc. |
| Carrying/Lifting - 25 lbs., supplies, files, boxes, maps, schematics, work aids, etc. |
| Fine Dexterity - telephone, keyboard, calculator, computer hardware, software usage, etc. |
| Foot Controls - driving, standing, stairs, walking, uneven terrain, etc. |
| Hearing - customer assistance, telephone, verbal direction, meetings, work site, etc. |
| Pushing/Pulling/Reaching - supplies, files, file boxes, retrieving, work aids/tools, etc. |
| Standing - making presentations, assisting customers, directing meetings, site inspections, drill exercises, etc. |
| Sitting - desk work, meetings, driving, etc. |
| Vision - computer and desk work, site inspections, budget, invoices, contracts, driving, plans review, etc. |
| Walking - to and from office; around office; to and from buildings; assisting customers; etc. |
| Machines, Tools, Equipment and/or Work Aids |
| (The following list is intended to provide examples of possible machines, equipment, tools and/or work aids that might be needed to perform position functions/duties and should not to be construed as a comprehensive or complete catalog. This list does not include and does not supersede any requirements with respect to safety or protective equipment, uniforms, apparel, gear or apparatuses required for the performance of any duties described herein.) |
| Audio/Visual, Calculator, Computer, Copier, Facsimile, Keyboard, Office Supplies, Scanner, Software, Telephone, Geographic Information Systems, Vehicle, Plats, Blue Prints, Schematics, Hardhat, Safety Vest and Equipment, etc. |
| Environment |
| Duties are generally performed in an office environment. Possible exposure to dust, mold and electricity. Duties may also require prolonged periods of outdoor activities, which may produce exposure to inclement weather, ozone and/or allergens. |
| Requirements/Knowledge/Skills/Abilities |
| Three (3) to five (5) years of work related experience is required. Current enrollment in an accredited college with a focus on Urban Planning, Community Development, Civil Engineering, Public Administration or related field, preferred, but not required. |
| Work requires the ability to read and understand job and industry related literature, legislation, codes, ordinances, and/or judicial rulings. |
| Work requires the ability to write letters, memos, and correspondence. |
| Work is widely varied, involving analysis and evaluation of many complex and significant variables. |
| Ability to learn and research Federal, State and City applicable regulations, best practices and policies affecting department activities, the organization and/or community. |
| Ability to establish and maintain effective working relationships with elected officials, contractors, business owners, City Staff and the general public. |
| Ability to work under high demands, short time constraints, and the pressure of a fast-paced work environment. |
| Ability to learn to read, understand and interpret blue prints, schematics, plats, map, easements, access rights agreements, etc. |
| Competent in the use of Microsoft Excel, Word and Power Point software, and ability to learn and use department specific software. |
| Must be able to monitor workload, projects and/or deadlines. |
| Must possess excellent oral and written communication skills. |
| Must be able to communicate and present oneself in a professional manner and have the ability to successfully work with elected officials, contractors, business owners, City Staff and the general public. |
| Must be able to research, compile and analyze data, and then present findings to Staff in an acceptable format. |
| Must be able to work outside normal business hours. |
| Must possess a valid Texas Class C driver license. |
| Must pass all post offer pre-employment processes and/or procedures, to include but not limited to Drug Screen, Physical Examination, and applicable Background Checks. |
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