Elections Specialist (Bilingual)

Job ID: 106870

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. https://www.clackamas.us/countyadmin/spirit

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This position will remain open until filled. The first application review will be Monday, February 27, 2023. We reserve the right to close this recruitment at any time on or after that date.

PAY AND BENEFITS

Annual Pay Range: $42,719.05 - $53,760.69

Hourly Pay Range: $21.907203 - $27.569584

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position. An additional 5% premium pay is added for bilingual skills.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 12 hours of vacation accrued per month
• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
• Employer paid 6% PERS retirement contribution (the county currently pays the employee's share of the retirement contribution)

• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)

This is a full time County position represented by the Employees' Association.

https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

Do you want to be an essential part of ensuring our elections are accurate, transparent, and inclusive? The Clackamas County Clerk's Office seeks a bilingual (Spanish language) individual to join our Elections team as an Elections Specialist.

The purpose of this position is to provide customer service to the public and other internal and external stakeholders in both English and Spanish, in person, on the phone, or online. This includes clerical support including data entry of complex voter registration records, petition verification, sorting and processing daily mail, accepting candidate, measure and voter pamphlet filings, and staffing the front counter during each election cycle. This position also provides culturally responsive customer service and assistance, including the interpretation and translation of elections resources and services. The Elections Specialist also performs ballot processing activities during the elections held each year.

Required Minimum Qualifications/ Transferrable Skills:*

• At least 2 years of experience providing customer service where you provided the solutions to customer issues and challenges
• Bilingual Spanish Language (Writing, Speaking, Reading) and demonstrated Cultural Competency
• Ability to work periodic evenings and weekends as required by cyclical elections activities
• Ability to perform data entry at a minimum of 8100 key strokes per hour
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673
• Per the Oregon Health Authority, (https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=280799 & https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=280616), this position is subject to the mandatory COVID-19 vaccine requirement. Prior to the start of employment, the selected candidate must provide proof of full vaccination or have an approved medical or religious exception in place with the County as a qualification of employment.

Preferred Special Qualifications/ Transferrable Skills:*

• Experience working Federal, State, County, City and/or Special District elections
• Experience explaining policies and procedures for internal and external customers
• Intermediate proficiency level on Microsoft Word or related software
• Experience with Adobe Acrobat, Adobe Photoshop, and/or InDesign
• Knowledge of Oregon Revised Statutes and Administrative Rules as applied to Elections

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following:

• Provide outstanding customer service directly to voters (phone, online, in-person) in both English and Spanish. Provide English to Spanish and Spanish to English translation and interpretation for both verbal and written communication. Accept and process voter registration forms, candidate, measure, and voter pamphlet filings and incoming petitions. Accept public information requests, voter registration lists, maps and walking lists.
• Answer detailed and complex questions in English and Spanish about registering to vote, filing for office, filing a prospective petition, and election law. Answer general election questions, route calls to other staff within and beyond the division as needed.
• Use the Oregon centralized voter registration system to perform detailed data entry, verification and management of paper and electronic voter registration records from multiple sources. Apply a thorough understanding of national, state and local election laws to the management of voter registration records.
• Participates in election processes for each election. Receives and tracks ballots, sorts and counts ballots, scans ballots. Verifies ballot signatures, moves and sorts ballot carts, trays and boxes. Assists in reconciliation of ballots.
• Assists in recruitment, orientation, training, and monitoring work performed by temporary elections staff; ensures temporary staff accurately provide routine assistance to the public and process voter registrations according to set policies and procedures.
• Spanish Language Translation and Cultural Knowledge - Assists the Clerk's Office with translation, interpretation, and cultural responsiveness for voting, elections, and general service to the public. May be called on infrequently to assist other functions within the Clerk's Office in addition to the Elections Division. This includes assisting the Clerk, recording services, public access to government, and marriage licenses.

WORK SCHEDULE

This position works 37.5 hours during a standard workweek of Monday through Friday. Periodic evening and weekend work is required for cyclical elections activities. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

• http://www.clackamas.us/
• http://www.clackamas.us/onboarding/
• https://www.mthoodterritory.com/
• http://www.clackamas.us/diversity/

ABOUT THE DEPARTMENT

Clackamas County Elections administers and conducts all Federal, State, County, City and Special District elections in Clackamas County. Our office informs voters, candidates, political parties, cities, special districts, and others about administrative rules and statutes applicable to election laws. We oversee election filing, forms, and voter registration. The office also prepares ballots and voters' pamphlets, receives and processes returned ballots, and completes election result tallies. We are a division of the Office of the County Clerk of Clackamas County. The County Clerk is Catherine McMullen.

http://www.clackamas.us/elections/

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

• https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
• https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

• https://www.clackamas.us/des/jobs.html
• https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

James Callahan, Recruiter
mailto:JCallahan@clackamas.us?subject=RECRUITMENT%20QUESTIONS

To apply, visit https://apptrkr.com/3900244

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