In this critical, high-level position supporting the Board of County Commissioners, you'll handle sensitive and confidential information. The position provides direct executive-level administrative support to multiple commissioners; is responsible for a variety of critical tasks to ensure compliance with state and local regulations; as well as advanced customer service and problem-solving through daily interactions with constituents via phone and in person. This is a key role and is demanding position that does not allow for much time away from the Commission Services area.

Job Description:

• Provide direct, executive-level administrative support to multiple county commissioners, (complex calendaring/scheduling; correspondence and talking points; travel coordination and expense reporting, etc).
• Respond to citizen concerns via phone, email, and in person, frequently involving sensitive and/or controversial issues. Exercise tact, diplomacy, and problem-solving skills to develop an appropriate course of action. Coordinate and communicate with Commissioners, Administration, County Attorney, department staff, and outside agencies to resolve concerns in a timely manner.
• Process incoming County Commissioners mail following established procedures for tracking, retention, and storage, and assist with fulfilment of Public Records Requests.
• Assist with Board Meeting logistics, including preparation of facilities, refreshments, etc. Observe maintenance issues and prepare work orders to ensure upkeep of shared County facilities such as conference rooms.
• Assist and serve as backup to Agenda Coordinator, scheduling and processing materials for Board meeting agendas.
• Use a County-issued purchasing card, in accordance with established purchasing policies, for registrations, office supplies, refreshments, etc. May process invoices and prepare/oversee departmental purchase requisitions/purchase orders.
• May coordinate ceremonial recognitions, including writing/editing, scheduling, and printing/presentation, and maintain related records in accordance with retention requirements.

About You

Minimum Qualifications:  

• Associate's Degree in Business Administration or related field with four (4) years job-related experience in an office/administrative environment with executive-level exposure.
• - OR - Bachelor's Degree in job-related field with two (2) years job-related experience with executive-level exposure.
• - OR - Equivalent combination (6 years) of education and experience may be considered at management discretion.

Preferred Qualifications:

• Advanced Professional Certification.

Job Competencies:  

• MS Office; database software; financial software; agenda management software
• Discretion, good judgement, problem-solving skills, aptitude, and willingness to learn
• Good working knowledge of County infrastructure

About Everything Else

 Pay: $42,868.80 - $48,000.00

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! 
• For more information about employee benefits, please click this link or visit SCGov.net for additional information.
• Utilize our award-winning wellness program including free gyms and classes at multiple Sarasota County Government locations. 
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

Diversity, equity and inclusion (DE&I) are the keys to serving, representing and understanding our community. We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different and are committed to creating a culture of understanding and respect where our employees realize that we are stronger together. 

Our vision is to have a diverse, equitable and inclusive workplace that attracts, develops, retains and engages a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. 

Sarasota County Government promotes diversity and inclusion in its workforce and does not discriminate on the basis of race, color, gender identity or expression, genetic information, religion, national origin, marital status, age or disability. A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Government employers are drug-free and tobacco-free environments, EEO/AA/ADA employers, and they prohibit discrimination in all services, programs or activities.

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.