Procurement & Contract Analyst

Job ID: 106817

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service

• Professionalism

• Integrity

• Respect

• Individual accountability

• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. https://www.clackamas.us/countyadmin/spirit

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This position will remain open until filled. The first application review will be Monday, March 13, 2023. We reserve the right to close this recruitment at any time on or after that date.

PAY AND BENEFITS

Annual Pay Range: $65,903.23 - $83,681.80

Hourly Pay Range: $31.684244 - $40.231635

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 12 hours of vacation accrued per month

• 8 hours of sick accrued per month

• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution)

• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage

• A Choice of Dental Plans

• Robust EAP and wellness programs, including gym discounts and wellness education classes

• Longevity pay

• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan

• A variety of additional optional benefits (see links below for additional information)

This is a full time County position represented by the Employees' Association.

https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

Clackamas County seeks a detail-oriented candidate to join our Procurement & Contract Services team as a Procurement and Contract Analyst. The ideal scenario would be to hire a candidate with significant experience conducting formal procurements and contract negotiations for professional services contracts. This position independently develops and negotiates contracts and reviews, edits, and negotiates vendor-initiated contracts. The selected candidate will oversee intermediate, informal, and formal procurements and complex proposals of a non-routine nature. Work is highly varied and complex, requiring knowledge of many different and unrelated processes and methods. Decisions at this level are often independently made and based on a thorough analysis of alternatives, the adaptation of procedures, or the resolution of incomplete or conflicting technical, program, or contractor data.

Successful candidates will flex between high-level, strategic thinking to diving deep into analytical work and research to resolve issues. The most competitive candidates will have work experience as a purchasing or contract professional within a government entity or a similar role. The ideal candidate will have a proactive, highly communicative, and flexible approach to accomplishing assignments.

The Procurement and Contract Services program provides policy training and the acquisition of goods and contracted services to county departments and agencies to acquire the goods and services needed within established timelines and in compliance with public procurement requirements. Procurement's services include competitive bidding, contracting and related actions, purchase order processing for non-bid purchasing, and surplus property reclamation and disposal.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of four (4) years of progressive relevant procurement and contract experience, including drafting complex contracts and issuing information (Request for Quotes) and formal procurements (Requests for Proposal, Invitation to Bid)

• Experience providing procurement and/or contracting services in a governmental setting

• Thorough working knowledge of the principles, theories and processes for governmental procurement and contracting

• Possession of or ability to obtain within one year, one of the following certifications:

• Oregon Public Basic Certification (OPBC)

• Oregon Procurement Intermediate Certification (OPIC)

• Oregon Public Advanced Certification (OPAC)

• Certified Public Procurement Officer (CPPO)

• Certified Professional Public Buyer (CPPB)

• Or similar certification from a nationally recognized procurement training program

• Must pass a criminal history check which may include national or state fingerprint records check

• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673

Preferred Special Qualifications/ Transferrable Skills:*

• Significant experience (3+ years as the lead) drafting solicitation documents, contracts and negotiating and facilitating complex projects for health and human services and professional services for grant funded projects

• Significant experience using cooperative contracts

• Experience with financial and accounting practices

• Possession of any of the following certifications:

• Oregon Public Basic Certification (OPBC)

• Oregon Procurement Intermediate Certification (OPIC)

• Oregon Public Advanced Certification (OPAC)

• Certified Public Procurement Officer (CPPO)

• Certified Professional Public Buyer (CPPB)

• Or similar certification from a nationally recognized procurement training program

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following:

• Use and/or develop and draft a variety of solicitation documents, such as Request for Quotes, Requests for Proposals, Requests for Qualifications, Requests for Information, Invitation to Bid, which will result in Contracts or Agreements for complex non-routine procurement of materials, supplies, equipment, construction of public improvement projects, and/or services requisitioned by the County; develops specifications, requirements and guidelines; creates requisitions, purchase orders and change orders; translate program requirements into contract terms; evaluates contracts for potential performance risk; review, draft, and negotiate Contracts or Agreements; bid terms and conditions; manage contractor selection process; make or recommend contract award; negotiate contract terms to minimize performance risk; negotiate price agreements for services; ensures compliance with procurement, County Counsel, budgetary, insurance, permitting and related policies and procedures; administers applicable contracts.

• Conducts technical market research; develops and implements formal and informal product and bid/proposal specifications and documents; issues addenda; facilitates bid/proposal conferences; evaluates bids/proposals against specifications; prepares contract agreements and supporting documentation; drafts responses to protests from vendors involving the procurement process; tracks complaints and other issues with users and vendors ensuring appropriate follow-up occurs to resolution.

• Evaluate contractor performance or quality of services. Consult with County Counsel to facilitate clarification of legal issues and the approval of contract or agreement language. Prepare contract amendments or extensions. Develop contract or agreement tracking or reporting procedures; compile contract status reports. Evaluate if contract terms are met at end of contract period. Ensure contract records are maintained in accordance with retention schedules. Review invoices for compliance with agreements and approve payments. Track and monitor project timelines and milestones against agreement terms and conditions.

• Advises and provides technical assistance to other staff regarding the resolution of difficult or complex procurement activities, quality issues, etc. Answers questions and interprets program goals, procurement policies, and developing contracts or parts of contracts; explain department purchasing, agreement or contract policies. Solve conflicts between departments and vendors for contract or agreement development, negotiation or administration. Recommend changes in contract procedures and practices. Advise County staff on best contract or agreement methods. Identify proper agreement formats.

• Maintains all procurement and contract related documents in a uniform manner as established by the department and in accordance with document retention schedules. Inputs and updates contract management software/systems, financial systems and other related systems tracking contract administration and financial activities.

• May act as the facilitating role for complex County-wide price agreements and on-call contracts for professional services, trade related services, construction services, and construction related services.

WORK SCHEDULE

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

• http://www.clackamas.us/

• http://www.clackamas.us/onboarding/

• https://www.mthoodterritory.com/

• http://www.clackamas.us/diversity/

ABOUT THE DEPARTMENT

The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces.

The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies.

The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County's investment in buildings and property.

http://www.clackamas.us/finance/

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

• https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

• https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

• https://www.clackamas.us/des/jobs.html

• https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

James Callahan, Recruiter

mailto:JCallahan@clackamas.us?subject=RECRUITMENT%20QUESTIONS

To apply, visit https://apptrkr.com/3946919

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