Description:
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Class Title: Director of Finance
BRIEF DESCRIPTION:
The purpose of this position is to maintain the fiscal records and systems for the City by overseeing financial and budgeting activities. This is accomplished by maintaining balanced and accurate financial records, overseeing, and administering department financial operating functions, overseeing utility billing, accounts receivable, accounts payable, and payroll, supervising employees, assisting auditors, and administering and monitoring approved budgets. Other duties may include issuing and maintaining deeds and official records, maintaining the fixed assets inventory, investing, and monitoring City funds and pensions and interfacing with other City employees and citizens. This position provides direction to other employees.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.
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Sedentary
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Light
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Medium
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Heavy
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Very Heavy
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Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.
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Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
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Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.
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Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly.
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Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.
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#
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Code
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Essential Functions
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1
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S
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Maintains balanced and accurate financial records by monitoring and reconciling the general ledger, comparing budgets to actual monies spent in the present and prior years, reconciling bank and balance sheet accounts and investments, monitoring revenues and expenditures, and preparing monthly reports in accordance with GASB requirements.
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2
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S
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Oversees and administers department financial operating functions by ensuring functions are completed effectively and efficiently, overseeing the security of the central computerized financial and management information, making daily deposits, reviewing reports, posting information to the general ledger and providing assistance as needed.
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3
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S
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Assists auditors by preparing and submitting various reports and disclosures, assisting with audits, and giving technical advice regarding account books.
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4
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S
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Administers and monitors approved budgets by preparing budget worksheets, estimating revenues and expenditures, submitting budget requests for departments, generating various analytical reports, and monitoring finance related ordinances and resolutions.
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5
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S
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Issues and maintains deeds and official records by issuing and recording contracts and deeds, billing and collecting charges, tracking installment payments and maintaining official record books.
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6
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S
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Maintains the fixed assets inventory by tracking additions and deletions, maintaining a computerized database, preparing tags for inventory items and reconciling the general ledger.
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7
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S
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Invests and monitors city funds and pensions by coordinating the retention of the bank depositor and monitoring pledges and assets.
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JOB REQUIREMENTS:
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JOB REQUIREMENTS
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Formal Education / Knowledge
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Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Baccalaureate degree or equivalent.
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Experience
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Over three years up to and including five years.
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Certification and Other Requirements
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Certified Public Accountant
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Reading
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Advanced - Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.
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Math
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Advanced - Ability to apply fundamental concepts of theories, work with advanced mathematical operations methods, and functions of real and complex variables. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.
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Writing
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Advanced - Ability to write editorials, journals, speeches, manuals, or critiques. Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.
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Managerial
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Receives administrative directions. The employee normally performs the duty assignment within broad parameters defined by general organizational requirements and accepted practices. Total end results determine effectiveness of job performance.
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Budget Responsibility
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Has responsibility for final approval of at least one departmental budget and presents budget(s) to Senior Management. Is authorized to approve budgeted expenditures up to the amount that requires approval of Senior Management.
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Supervisory / Organizational Control
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Work requires managing and monitoring work performance by directing subordinate supervisors or administrators, including making final decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed.
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Complexity
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Work is governed by broad instructions, objectives and policies. Requires the exercise of considerable initiative and independent analytical and evaluative judgment.
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Interpersonal / Human Relations Skills
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Decisions regarding establishment of policies may be made. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations.
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OVERALL PHYSICAL STRENGTH DEMANDS:
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Sedentary
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X
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Light
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Medium
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Heavy
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Very Heavy
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Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.
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Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
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Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.
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Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly.
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Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.
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PHYSICAL DEMANDS:
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C = Continuously
2/3 or more of the time.
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F = Frequently
From 1/3 to 2/3 of the time.
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O = Occasionally
Up to 1/3 of the time.
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R=Rarely
Less than 1 hour per week
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N = Never
Never occurs.
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This is a description of the way this job is currently performed; it does not address the potential for accommodation.
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PHYSICAL DEMANDS
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FREQUENCY
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DESCRIPTION
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Standing
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R
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During meetings, while talking with customers
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Sitting
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C
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At desk
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Walking
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O
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To and from various work areas
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Lifting
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R
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Supplies, records, boxes
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Carrying
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R
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Supplies, records, boxes
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Pushing/Pulling
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R
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Cart
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Reaching
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R
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For records located on higher shelves
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Handling
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F
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Paperwork, monies, records
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Fine Dexterity
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F
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Using computer keyboard, calculator
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Kneeling
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R
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To locate records on lower shelves
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Crouching
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R
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To locate records on lower shelves
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Crawling
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N
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Bending
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R
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To locate records on lower shelves
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Twisting
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R
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At work area
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Climbing
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R
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Ladder
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Balancing
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N
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Vision
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C
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Reading computer screen and printouts
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Hearing
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C
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Listening to other employees and the general public
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Talking
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F
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To other employees and the general public
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Foot Controls
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N
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Other (Specify)
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MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Calculator, typewriter, printer, telephone, fax machine, network copier, computer and related software
ENVIRONMENTAL FACTORS:
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D=Daily
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W=Several Times Per Week
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M=Several Times Per Month
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S=Seasonally
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N=Never
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HEALTH AND SAFETY
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ENVIRONMENTAL FACTORS
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PRIMARY WORK LOCATION
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Mechanical Hazards
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N
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Respiratory Hazardsz
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N
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Office Environment
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X
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Chemical Hazards
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N
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Extreme Temperatures
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N
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Warehouse
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Electrical Hazards
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N
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Noise and Vibration
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N
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Shop
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Fire Hazards
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N
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Wetness/Humidity
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N
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Vehicle
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Explosives
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N
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Physical Hazards
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Outdoors
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Communicable Diseases
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N
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Other (see 2 below)
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Physical Danger or Abuse
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N
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Other (see 1 below)
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(1) N/A
(2) N/A
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
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C=Continuously
2/3 or more of the time
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F=Frequently
From 1/3 to 2/3 of the time
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O=Occasionally
Up to 1/3 of the time
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R=Rarely
Less than 1 hour per week
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N=Never
Never occurs
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NON-PHYSICAL DEMANDS
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Time Pressure
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F
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Emergency Situation
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R
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Frequent Change of Tasks
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O
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Irregular Work Schedule/Overtime
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O
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Performing Multiple Tasks Simultaneously
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F
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Working Closely with Others as Part of a Team
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F
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Tedious or Exacting Work
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O
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Noisy/Distracting Environment
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R
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Other
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(3) N/A
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