Posting No: 23-007

Posting Dates: Open Date: 03/14/2023 Close Date: Until filled

Brief Description of the Job:

The Procurement coordinator implements and manages the City’s purchasing program by monitoring, analyzing and updating purchasing procedures in order to ensure compliance with state and local laws; approves purchase requests; verifies and encumbers funds; writes specifications; prepares and distributes bid documents; reviews and recommends bid awards; and assists with contract administration by creating contracts and monitoring compliance.

Education and Experience Requirements:

A Bachelor's Degree in a related field is required. Valid Texas Driver’s License, with acceptable driving record.

Possess one of the following or be able to obtain within certification guidelines:

CPPB, Certified Professional Public Buyer, required
CPPO, Certified Public Purchasing Officer, preferred
CPM, Certified Purchasing Manager, preferred.

Experience:

Three (3) years of progressively responsible experience in a purchasing position; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities, preferably in a municipal government environment.

Essential Functions:

Provide premier customer service to internal and external customers by responding to requests in a timely and professional manner. Consult with department personnel on procurement needs and provide technical assistance;
Plans, organizes, and directs the purchasing activities of the City;
Develops, implements and modifies purchasing policies to ensure the City’s compliance with state and local laws and regulations;
Ensures the procurement of goods and services is done in a fair, consistent, efficient, and cost-effective manner;
Administers purchasing activities, to include, but not limited to, training department personnel in purchasing requirements, establishing and monitoring purchasing performance objectives;
Quality checks and approves purchasing documents;
Prepares, reviews requisitions orders and approves purchases orders up to $49,999;
Assists with contract administration by creating/renewing contracts and monitoring compliance; reviews and recommends bid awards; makes recommendations that impact the department budget;
Develops requests for proposal documents, and writing purchase and contract specifications and standards, including required bid advertisements;
Works with City departments, regarding vendor performance non-compliance with contracts, and seeking new procurement opportunities;
Maintains current knowledge on financial management software as it relates to purchasing, purchasing records, property records and reporting.
Accesses the budget, fixed asset, and accounts payable information as it relates to purchasing decisions;
Manages City-wide expenditures and contracts such as utilities, copiers, fuel, janitorial services, leases, etc.;
Responsible for proper billing, inventory and contract compliance;
Manage property and liability insurance requirement for contracts; Administer all city fixed assets including vehicle and equipment schedules and performing tasks such as obtaining and maintaining titles; other duties as assigned.

FLSA: Non-Exempt Salary: $52,000 - $57,000

NOTE: To be considered for this position, you must complete and submit a

City of Decatur Employment Application between the job posting dates.

The City of Decatur does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.

AN EQUAL OPPORTUNITY EMPLOYER