CST I-Records / Police

Full-time position $11.50/hr.

Job Summary

Perform data entry of police records of a highly sensitive and confidential nature into a mainframe computer system; review all records ensuring completeness and accuracy; file and maintain records in accordance with State regulations; perform data retrieval; assist the public, department employees, and other agencies, Local, State and Federal.  

Essential Duties & Responsibilities

• Perform data entry utilizing specialized software programs.  Review and enter offense reports, supplements, warrants, arrest reports, magistrate protective orders, traffic accident reports, field interview cards, Class C and City ordinance violation reports, mug shots, and case and court dispositions into the database in a timely manner, ensuring completeness and accuracy.  

• Input impounded vehicles and vehicle Inventory.

• Validate arrest reports.

• Maintain a highly complex filing system in accordance with Federal and State regulations.  

• File original reports and documents.  Catalog and assign codes to crimes in accordance with Federal and State regulations. Compile statistical data for monthly department staff meetings and prepare and forward monthly reports to DPS. 

• Prepare and submit offense reports weekly to the County Attorney’s office for prosecution.  

• Provide an updated Weekly Warrant List to personnel.

• Provide fingerprinting service to the general public.  Provide criminal histories and copies of reports to the public, Local, State, and Federal government and law enforcement agencies in strict accordance with State and Federal regulations.  

• Photograph, fingerprint and register convicted sex offenders daily in accordance with State and Federal regulations.  Identify non-compliant sex offenders and notify law enforcement officials of their status.   Update the DPS Sex Offender Website as required.  Conduct monthly sex offender registration validations.  Prepare newspaper releases and school notifications as required.  

• Search for and retrieve data for authorized personnel through the database, files and archives. Assist police officers in data entry, retrieval, and data deletion. 

• Assist customers at the front window.  Accept and log payments received.  Assist the public telephonically and through e-mail.  Communicate with and assist Local, State, and Federal law enforcement and judicial agencies with information retrieval as required.  

• Process all incoming office mail.  Prepare copies of documents for release to the public, attorneys, and insurance companies.

• Perform highly confidential TCIC / NCIC queries in accordance with very stringent State and Federal regulations.  Maintain documentation of all queries as required. 

• Prepare monthly financial audits of monies received and prepare deposits of such monies.  Conduct monthly validations of stolen vehicles, stolen weapons, missing persons, and warrants.  Process monthly Bell County Jail Bill. 

• Maintain traffic accident report and offense report internal logs. 

• Identify reports that have met retention limits and prepare such reports for destruction.  

• Perform other office duties as prescribed and assigned by the Records Unit Supervisor.  

Minimum Qualifications

High School Diploma or GED equivalent
Minimum of six months of clerical and data entry experience 
Valid driver’s license 
Previous experience with law enforcement records and terminology preferred 

To apply for this position, please visit www.templetx.gov/jobs