The City of Bastrop, Texas is using SGRecruiter© to recruit an Assistant Finance Director

Job Summary:

The Assistant Finance Director is under the general direction of the Chief Financial Officer and assists in managing specific accounting functions, debt and treasury, capital assets, accounting activities, budgeting functions and financial reporting and transparency, including supervision of assigned staff and any other duties as assigned.

The Assistant Finance Director exercises an extensive degree of initiative, ingenuity, judgement and professional financial knowledge assisting with the formulation of City financial policies and in providing the CFO with reliable information for making long and short-term policy decisions. Supervision is exercised over finance staff.

ESSENTIAL JOB FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills.  This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required.  The job description does not constitute an employment agreement and is subject to change at any time by the employer.  Essential duties and responsibilities may include, but are not limited to, the following:

Essential Duties and Responsibilities

Maintain the financial integrity of the City of Bastrop by applying generally accepted accounting principles and governmental accounting standards.

Responsible for the monthly and year end close of the financial records.

Supervise payroll functions: reviews and approve time entry for employees, set up new employees, update employees records, prepare payroll related reports, answer payroll related questions.

Supervise account payable functions:  review and approve invoices for payment, determine correct general ledger coding, make journal entries on items when coded incorrectly, answer related questions.

Supervise utility customer service: review and assist in adherence to utility policy and procedures, answer utility account questions and foster strong customer service skills, update cash collection procedures when applicable.

Supervise reconciliation of bank accounts, i.e., clear checks, deposits, miscellaneous entries.

Supervises all aspects of insurance coverage and claims.

Monitors daily bank balances to ensure compliance with FDIC limits and cash flow analysis. Make transfers when necessary.

Where necessary and practical, delegation of responsibilities, actions, and workload processing to qualified staff. Monitoring of delegated       responsibilities to insure prompt adherence to city guidelines, policies, and procedures, and efficient completion of work flow requirements. 

Responsible for establishing security limits on all employees that have access to the financial accounting system.

Processes banking requirements (i.e. wire transfers, investments, transfer of funds, problem solving, security requirements).

Oversee the City’s cemetery (i.e. sell and locate lots, gather and maintain records).

Maintain fixed assets in the accounting software and initiate the annual physical inventory process.

The position responds to a wide variety of requests for information from various entities, i.e., City personnel, the public, various organizations and agencies.

Participate and recommend in the process of interviewing, hiring, discipline and terminating employees in the finance department.

Performs annual evaluations for finance department’s personnel to insure compliance with stated policies and procedures and reports any substantive issues to the CFO.

Monitor, prepare and process financial transactions for Budget Transfers, Journal Entries, 380 Agreements, Capital Fund Leases, Unclaimed Property, Liens on Property, City Purchasing Card, Public Improvement Districts, etc. 

Responsible for training employees that are responsible for Time Entry, Purchase Order budget preparation entry and General Ledger review.

Participate with Emergency Management when the needs arrive with the duties assigned.

Performs job related duties of the Chief Financial Officer when unavailable.

Communicate promptly and professionally with the CFO on all issues that relate to non-performance, employee liability, violations of policies and procedures, and or any additional matters deemed to be significant violations of standard accounting principles.

Emergency Management

Serves as “essential personnel” and is required to remain available for immediate call-in due to any natural or man-made disaster, as directed by the City Manager.

Other Duties

Regular and consistent attendance for the assigned work hours is essential.

Performs other related duties as assigned by Supervisor.

Education, Training and Experience Guidelines

Bachelor’s degree in Business Management, Accounting, or related field; supplemented by a minimum of five (5) or more years of progressively responsible experience in financial administration for a government or similar institutional organization, or an equivalent combination of education, training, and experience including 2 years supervisory.  Requires the ability to obtain and maintain a valid state driver’s license. 

LICENSES AND/OR CERTIFICATIONS:

CGFO Preferred

Knowledge, Skills, and Abilities:

Thorough knowledge of governmental accounting standards.        

Thorough knowledge of payroll laws, processing principles and practices.

Thorough knowledge of purchasing laws.

Thorough knowledge of account and record maintenance principles and practices.

Thorough knowledge and understanding of budgeting and municipal fiscal management.

Thorough knowledge of modern office practices and procedures

Thorough knowledge of principles of effective administration, to include coordinating, planning, supervision, and scheduling.

Considerable knowledge and understanding of cash management, investment, and modern banking practices.

Reading, interpreting, understanding and applying financial standards and procedures, applicable Federal and State rules and regulations, and City policies and procedures.

Ability to communicate effectively and persuasively both orally and in writing including preparing presentations.

Analyzing operational issues, evaluating alternatives, and preparing recommendations and reports.

Ability to develop routine and non-routine comprehensive fiscal reports.

Ability to exercise sound judgment and make independent decisions in accordance with established policies and procedures.

Ability to establish and maintain effective working relationships with supervisor, support staff and other departments and agencies.

Ability to analyze, organize and review work for established policy standards, efficient results and accuracy.

Ability to utilize office equipment and applications associated with job duties.

Ability to add, subtract, multiply, and divide, calculate decimals and percentages, compute discount.

Knowledge on understanding the State Laws on operation of a cemetery.

Ability to have compassion towards others when dealing with cemetery customers.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Most tasks are essentially sedentary, with occasional walking, bending, light lifting (5-20 pounds), driving vehicle, or other restricted physical activities.  Some tasks involve some physical effort, i.e., standing and walking, or frequent moderate lifting (20-50 pounds), minimal dexterity in the use of fingers, limbs, or body in the operation of office equipment.  Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements:

Some tasks may require sound perception and discrimination.

Some tasks may require visual perception and discrimination.

Some tasks may require oral communications ability.