Legal Secretary

Summary: Responsible for performing certain legal secretarial duties within the Criminal Section of the City Attorney's Office.

Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Types and checks for accuracy in correspondence, contracts, ordinances, pleadings and other legal documents.
• Prepares legal letters, reports, memos and other related legal documents and forms.
• Prepares certain legal documents for the Police Department.
• Reviews Public Information Act requests and assists in preparation of responses.
• Manages Summons Dockets, prepares Code Enforcement and assault cases for trial.
• Serves as liaison with Code Enforcement Office, meets with code enforcement violators, and assists attorney in communicating with assault victims and defendants.
• Collects and organizes data, and indexes and maintains certain operational files and records.
• Performs legal secretarial duties in the Criminal Section of the City Attorney's Office, including maintaining appointment calendars, scheduling meetings and making travel arrangements for attorneys.
• Provides information to the public concerning complaints, City, and Legal Department procedures.
• Performs as a Notary Public and a variety of clerical and secretarial duties as required by business necessity.
• Performs certain legal assistant/paralegal duties.
• Prepares special legal reports and special civil projects for the City Attorney.
• Supports the departmental operations with regular and timely attendance.
• Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.

Minimum Qualifications:

Education, Training and Experience Guidelines: High school diploma or G.E.D. required. Five years progressively responsible secretarial and office experience.

Knowledge, Skills, and Abilities:

• Ability to compose routine letters and memoranda.
• Ability to make decisions in accordance with City and Department policies and regulations.
• Ability to deal with public relation problems and complaints courteously and tactfully.
• Possess and maintain necessary qualifications to be a notary public.
• Ability to use personal computer, software, dictating and phone equipment.
• Ability to speak Spanish is advantageous but not required.

License and certification requirements: A valid Texas State Driver's License is required.

Skills Test:  Typing test with a minimum score of 60 wpm with 7 or less errors.

Special Note to Applicants: Skills test are administered by the Texas Workforce Solutions, 2626 JBS Parkway 432-367-3332.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://www.applicantpro.com/j/1029435-111610