Applicants please apply on www.Boynton-Beach.Org. You must submit an application to be considered for this position.

PURPOSE OF CLASSIFICATION

The purpose of this classification is to plan, organize, and oversee the financial activities of the Police Department, including accounting; preparing, reviewing, and analyzing departmental budget; checking trial balance for errors; purchasing; reviewing invoices; preparing requisitions; preparing quarterly, semi­annual and annual reports for the state and federal government. Exercises supervision over the Finance Unit administrative staff.  Reports directly to the Police Chief.

ESSENTIAL FUNCTIONS

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification.  They are not listed in any order of importance.  The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff, addresses employee concerns and problems, counsels and manages employee performance.

Supervises the department’s administrative staff; duties include assigning, directing and supervising daily work; providing instruction and guidance; reviewing completed work to ensure compliance with policies and procedures; and coordinating and providing training as needed.  Develops work schedules for staff; reviews and approves leave requests.

Oversees and directs work activities related to the annual Police Department budget, which includes: calculating salaries, fringe benefits and other costs; reviewing revenue estimates; reviewing and analyzing departments' budgets; participating in the development of staff recommendations; and manages the compilation and preparation of the proposed and final budget documents.

Ensures purchase orders and requisitions are processed in compliance with policies; receives merchandise for Police Department; ensures invoices are reconciled against purchase orders.

Oversees the maintenance of files and related reports for grants/funds; keeps supervisors aware of future grant opportunities as well as performance management of existing department grants.

Responsible for petty cash reimbursements to staff as appropriate.

Reviews and signs payroll time sheets.

Manages the Police False Alarm Management program. This includes but is not limited to the verification of false alarms, billing, collection, charge-offs as necessary and compliance with all pertinent policies.

Works in conjunction with the Police Chief and assigned command/management personnel to: maintain the department’s budget records; recommend reductions and changes in department spending for budget compliance; prepares budget transfers and amendments; assists in preparing the department’s annual budget request.

Coordinates budget activities; compiles, prepares and presents to command staff the division, group, and overall department budgets for operating expenses, capital expenditures, personnel requests, and vehicle requests; analyzes department salaries; reviews trial balance and checks for errors; reviews/analyzes general ledgers of each division; analyzes budget to actual expenditures for quarterly reports; develops, modifies, and maintains department’s financial model.

Provides administrative and financial support to department staff; uses computer software programs to type, design, and generate reports and correspondence; performs follow-up on and tracks status of the Police Chief’s correspondence related to finance matters; and advises staff on administrative/financial procedures.

Serves in a lead capacity in the coordination and management of departmental administrative staff and resources; provides guidance to departmental professional and administrative staff; coordinates and trains staff as needed; may participate in the recruitment and hiring process; creates, reviews, revises and implements department policies; provides oversight to ensure compliance with statutory, City and departmental policies and procedures; and provides feedback on human resources issues.

Processes various financial documentation; may prepare or verify/approve payroll for all divisions; monitors daily attendance; approves requests for vacation, leave, and training; approves supply requisitions; solicits price quotes; verifies/approves accounts payable check requests; and maintains inventory records and files. Prepares 121’s for direct payments; and maintains backup files for all financial transactions.

Prepares or completes various forms, reports, correspondence, budgets, budget requests, and variance reports.

Prepares, processes, and maintains various records and forms including department attendance and payroll records, travel forms, training records, vehicle and property records, work orders and service requests.

Maintains financial records on grant-funded programs; monitors performance of programs to ensure compliance with funding requirements; processes performance reports and assists with completing applications for renewal of grants.

Prepares DUI Enforcement State Reports, State Contraband reports, and Federal Forfeiture Certification reports.

Prepares City Commission agenda items for Police including items related to budget, finances, donations and equipment.

Responds to complaints and questions related to department financial operations; provides information, researches problems, and initiates problem resolution.

Establishes and oversees the maintenance of the department’s central records and files which may include employee files, personnel records, accounting records, budgets, purchasing and payroll forms, contracts, legal documents, ordinances and resolutions, meeting minutes, policies and procedures, and others.

Maintains comprehensive and current knowledge of applicable rules/policies/regulations.

ADDITIONAL FUNCTIONS

Performs other related duties as required.

COMMUNICATION COMPETENCIES

The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e-mail and social media.

Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.

Ability to prepare accurate and thorough written records, memos and reports.

Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.

Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.

KNOWLEDGE, SKILLS & ABILITIES

Significant knowledge of the principles and practices of government accounting and budgeting.

Significant knowledge of City’s budgetary process and procedures.

Comprehensive knowledge of governmental procurement policies, procedures, methods and legal requirements.

Knowledge of City policies and procedures.

Working knowledge and demonstrated understanding of City contracts.

Skilled in using computer and finance application software.

Skilled in performing comprehensive research, analyzing data, and preparing reports.

Skilled at accurately analyzing statistical, financial, and accounting information.

Ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Ability to present ideas and concepts in a clear and concise manner to diverse groups.

Ability to comprehend, interpret, and apply regulations, procedures and related information.

Ability to plan, organize and prioritize daily assignments and work activities.

Demonstrates effective oral and written communication skills and conveys ideas and information in a clear and concise manner.

Ability to establish and maintain harmonious working relationships with Supervisor, customers, assigned staff, other employees, other departments, other governmental and regulatory agencies, and the general public as needed.

Ability to provide effective leadership and supervision to assigned staff.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Accounting, Finance or closely related field; supplemented by three (3) years of previous experience involving accounting, budgeting and finance.  Must possess and maintain a valid State of Florida driver’s license.

PREFERRED QUALIFICATIONS

Master’s degree in Accounting, Finance, Economics, Business, Public Administration, or a closely related field; supplemented by one (1) year of previous experience involving accounting, budgeting and finance. Prior supervisory experience.

PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS

Physical Ability:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors and visual cues or signals.  Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

The City of Boynton Beach, Florida, is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.  The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others.  Requirements are representative of the minimum level of knowledge, skills, and ability.