POSITION TITLE:  Assistant City Manager                                DEPARTMENT: Administration

POSITION CODE: 34A-300                                                        FLSA STATUS:  Exempt 

POSITION REPORTS TO:  City Manager                                   EMPLOYEE CLASS: M-C

POSITIONS SUPERVISED:  Airport, CDBG, Code Enforcement, Community Development, EPTA, Golf, Human Resources, and Library

BLS COMPARABLE: 11-1021 Operations Manager

Leadership:    Demonstrates leadership skills in the overall direction and development of the City.

CONDITIONS OF EMPLOYMENT:

• Subject to post offer, pre-employment drug screen.
• Subject to a pre-employment criminal background check.
• Subject to financial credit history check.
• Bachelor’s Degree in Public Administration, Public Relations, or related field.
• Four to six years related experience.

POSITION PURPOSE:  To work closely with the City Manager in carrying out citywide initiatives and setting the tone and vision for the employees of the city. To act as city manager in his/her absence with authority to act, make decisions, and work with the City Commission as appropriate.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Plan, direct, and coordinate the various assigned departments to include the Airport, CDBG, Code Enforcement, Community Development, EPTA, Golf, Human Resources, and the Library. Select, train, and review supervisory personnel for these departments. Set goals and oversee development in departments supervised. Implement the City Manager’s directives and initiatives and assist in resolving problems and conflicts within City government.  Manage inter-departmental teams and special projects.

• Assist the City Manager with the day-to-day management of the City and serve as Acting City Manager, assuming full operating authority and responsibility, in the absence of the City Manager.
• Provide staff assistance to the City Manager and City Council; coordinate activities with other departments; foster cooperative working relationships with community groups, intergovernmental agencies, and staff. 
• Conduct specific and comprehensive analyses of a wide range of municipal and organizational policies procedures, and services.
• Actively participate in the development of the City’s strategic plan and strategies to achieve stated goals.
• Participate in and contribute to the preparation and administration of the annual City budget. 
• Act as liaison to various community groups on behalf of the City Manager and handle special projects as assigned.
• Attends City Council meetings and represents the City Manager’s office as needed to include evening meetings and other activities outside normal working hours.
• Draft correspondence, reports, public notices, legislation and other documents as directed by the City Manager.
• Prepare and present reports to the City Council, the City Manager and other organizations and committees as directed as directed.
• Directly participate, interview, and/or lead hiring practices for key staff.
• Interpret policy and provide staff direction related to the City’s vision, mission, goals, policies and procedures. 
• Respond to and resolve citizen inquiries and concerns; negotiate and resolve controversial issues; respond to the City Manager in a timely manner.
• Work closely with advisory boards and community groups as directed by the City Manager to maintain efficient and effective progress toward agreed-upon goals and objectives. 
• Coordinate intergovernmental relations with the county, school, and state government.
• Maintain confidentiality of records, including but not limited to private health information.
• Conduct investigations, to include personnel investigations, as assigned by the City Manager.
• Provide assistance to other departments as needed.
• Perform other duties as required

PERFORMANCE MEASUREMENTS

• Operational divisions run smoothly and efficiently.
• City Manager is supported and provided clear, accurate information. 
• A long term strategic plan is in place and adequately addresses the needs of the City. 
• The City of Enid is well represented and postured for economic growth and development.
• Goals and deadlines for projects are met.
• Policies and procedures in City of Enid financial procedures manual, personnel manual, and safety manual are understood and followed.  Effective supervisory skills are demonstrated.
• Effective working relations exist with City personnel.
• The City’s professional reputation is maintained.

QUALIFICATIONS

EDUCATION/EXPERIENCE:                  Bachelor’s degree (B. A.) from four-year college or university in public administration, public relations, finance or related field and four to six years related experience and/or training.

CERTIFICATES/LICENSES:                   None.

REQUIRED KNOWLEDGE:                    Economics and Accounting – Knowledge of economic and accounting principles and practices, banking, and the analysis and reporting of finance data.

Computers — Proficient personal computer skills including electronic mail, record-keeping, routine database activity to include development of spreadsheets, formulas, record tracking applications, word processing, spreadsheet, graphics, etc.

                                                            Public Relations – Knowledge of principles of public relations, positive communications, and laws relating to compliance with Open Meeting Act and Open Records Act.

SKILLS/ABILITIES:                              Ability to maintain confidentiality of records, including but not limited to private health information.

Work independently.

Handle multiple tasks simultaneously.

                                                            Accurate and attentive to detail.

Excellent communications and public relations abilities.

Strong keyboarding, 10-key, and computer application skills.

Ability to assist and support others.

Able to operate telephone, PC, copier, collator, sorter, postage machine, and other business machines.

PHYSICAL & MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

FINGER DEXTERITY:                      Manual dexterity sufficient to work with the fingers.

VISUAL ABILITIES:                          Normal vision, with or without corrective lenses.

PHYSICAL STRENGTH:                   Exerts up to 10 lbs. of force occasionally.  Sedentary physical activity performing non-strenuous daily activities of an administrative nature.  Extensive sitting.  Frequent use of arms, hands, and fingers to reach, handle, touch, and feel.

LANGUAGE/COMPREHENSION:     Ability to read, analyze, and interpret common financial reports, and legal documents. Ability to respond to common inquiries or complaints from department supervisors or members of the business community. Ability to effectively present information to top management, public groups, and/or boards of directors.

REASONING ABILITY:                     Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

MATHEMATICS ABILITY:                 Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

WORK SCHEDULE/HOURS:      Regular – 8 hour shift, typically 8 AM-5 PM Monday through Friday.

                                                Attendance at after-hours meetings as required.

Other – Salaried position requiring occasional attendance at meetings after hours and the ability to respond personally or by phone to address problems that may develop after normal work hours.

WORK CONDITIONS:                Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

Noise level:                              Moderate noise.

Other work conditions:             None.  

ADVANCEMENT CRITERIA

 JOB DESCRIPTIONS

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations.  I have also received or have been offered a copy of this job description. 

Printed Name__________________________  Date ___/____/____ Signature_______________________________