Overview

Under general direction, the Executive Management Assistant is responsible for providing a high level of professional support to the City Manager’s Office.  Serves as a liaison between the City Manager’s Office and multiple assigned departments in the analysis, monitoring, and tracking of department’s service delivery and special projects.  Will interact with Mayor and City Council offices, various City departments, all levels of employees and the general public.  May exercise functional supervision.

Responsibilities 

·         Provide high-level professional support to an Assistant City Manager

·         Oversee coordination of high-profile special projects and assignments as required, including researching, writing, providing analysis, managing deadlines, and maintaining confidentiality of sensitive information

·         Assist in the coordination of City Council Committees and Boards, serving as liaison on special projects, committees and task forces as assigned.

·         Coordinate analysis and development of final recommendations for staff reports and distributes to executive leadership, City Manager, and/or City Council

·         Independently research and prepare reports on operations and policy matters, including providing recommendations on alternative methods.

·         Track and edit City Council agenda items for assigned departments

·         Independently composes correspondence, reports, and memoranda for an Assistant City Manager.  Interacts with members of the general public

·         Screen calls, visitors, and email; responds to sensitive requests for information and assistance; and resolves citizen concerns and complaints

·         Make travel arrangements; maintains appointment schedules and calendars; and arranges meetings, conferences, and civic functions.

·         Engage, as assigned, in the annual budget development process for assigned departments

·         Manage completion of department’s actions to adhere to City Auditor’s findings

·         Perform related duties and fulfills responsibilities as required

·         May be asked to perform other duties as assigned

Knowledge, Skills, and Abilities:

·         Knowledge of public administration practices and local government issues

·         Knowledge of project management principles, practices, techniques, and methodologies

·         Knowledge of presentation requirements and methods

·         Knowledge of research techniques, methods and procedures

·         Skill in utilizing personal computers and associated software applications in the completion of assignments

·         Ability to prepare clear and concise reports

·         Ability to coordinate and review the work of professional, technical, and clerical personnel

·         Ability to understand assigned departments’ operations, services, and activities.

·         Ability to interpret, explain and apply City and department policies and procedures.

·         Ability to communicate effectively, both verbally and in writing

·         Ability to establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public

·         Ability to perform all the physical, intellectual, and analytical requirements of the position, including decision making

Qualifications 

·         Requires Bachelor’s Degree from an accredited college or university in Business Administration, Public Administration, or related field

·         Master’s Degree preferred

·         Minimum (3) years of increasingly responsible professional experience

·         A combination of education and pertinent experience may be considered