The City of Boynton Beach is the third largest municipality in Palm Beach County, Florida with 845 employees and provides full services (including Police, Fire/EMS, Water Utilities, Sanitation, Library, Golf Course) to over 75,000 residents.    

APPLICATION LINK: https://www.governmentjobs.com/careers/boyntonbeachfl/jobs/2623017/assistant-city-manager-administrative-services?pagetype=jobOpportunitiesJobs

PURPOSE OF CLASSIFICATION

The purpose of this classification is to direct activities, operations, and projects assigned by the City Manager with oversight emphasis on: Finance, City Clerk, Information Technology, Library, Public Art, Grants and ADA Coordination.  The position may also serve as City Manager in his/her absence.

ESSENTIAL FUNCTIONS

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification.  They are not listed in any order of importance.  The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and providing regular performance feedback.

Coordinates work activities of assigned divisions/departments; organizes and prioritizes projects and workload; makes work assignments; monitors status of work in progress and inspects completed work; consults with assigned staff to review work requirements, status of work, and problems; assists with complex or problem situations; provides direction, advice, and technical expertise.

Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; initiates any actions necessary to correct deviations or violations.

Consults with City Manager and other officials as needed to review division/department activities, provide recommendations/technical expertise, resolve problems, or receive advice/direction; advises City Manager on administrative details relating to daily functions of city government; plans, enacts, and monitors special programs/activities as directed by City Manager; assists City Manager with certain assigned duties.

Coordinates division/department activities with those of other divisions, departments, consultants, outside agencies, or others as needed; participates with departments in accomplishment of activities necessary for city operations; acts as technical advisor to other agencies/departments.

Performs the duties of City Manager in absence of City Manager and upon designation by City Manager.

Provides oversight and guidance on Strategic Planning activities for responsible departments.  Communicates and coordinates with departments to ensure targets are being met.

Manages a variety of special projects, programmatic, and community outreach initiatives.  Serves on a variety of task forces, boards, and other collaborative teams. 

Serves as team leader to assigned departmental operations; establishes goals for the division team and for individual departments; assists departments in meeting operational objectives; promotes team and professional development.

Performs administrative functions associated with department/division operations;  reviews administrative policy manual; reviews/revises procedures to implement changes and improvements; makes suggestions to improve operational procedures; develops methods/strategies to meet program goals/objectives consistent with county, state, federal, and professional standards and/or needs of service population; monitors, allocates, and schedules resources to ensure accomplishment of program goals.

Assists with preparation of annual City Budget; analyzes budget requests; researches budget-related matters; tracks pertinent data to facilitate budget planning; monitors expenditures to remain within established budget; develops revenue projections for next fiscal year; reviews budget transfers/amendments for justification, fiscal impact, and conformance with applicable policies/procedures.

Assists with preparation of agenda and support materials for City Commission meetings; serves on committees as needed; attends board meetings, committee meetings, or other meetings; gives speeches or presentations.

Documents all rights/obligations of the city and contractor/grantor to avoid misunderstandings regarding contractual activity; reviews contracts/grants to ensure compliance with established policies; amends/reconstructs contracts to comply with services needed.

Compiles or monitors various administrative and statistical data pertaining to departmental operations; performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports; maintains records.

Prepares or completes various forms, reports, correspondence, logs, worksheets, graphs, tables, budget documents, grant applications, newsletter articles, press releases, policies, procedures, or other documents.

Receives various forms, reports, correspondence, budget documents, policies, procedures, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.

Operates a computer to enter, retrieve, review or modify data; utilizes word processing, spreadsheet, desktop publishing, or other software programs.

Attends work groups at public meetings, hearings, conferences, committee meetings, and board meetings as required.

Communicates with City Manager, City officials, employees, other departments, consultants, regulatory agencies, vendors, community organizations, outside agencies, the public, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.

Troubleshoots problem situations; responds to complaints and questions; identifies irregularities and potential problems before they become crucial; researches variables and alternatives before making decisions; makes appropriate, unpopular, or difficult decisions in changing situations or under pressure.

Provides information and education to schools, civic groups, business organizations, the media, and members of the community; gives speeches and presentations; prepares/distributes informational materials; coordinates various public ceremonies, dedications, and special events and conducts tours as necessary.

Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new procedures, technologies, trends, and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.

Responds to requests for information from the public and media representatives by assuring that current information on city activities is easily available and accessible.

Writes grants to obtain funding for special projects.

Performs other related duties as required.

COMPETENCIES

• Demonstrated ability to promote the development and performance of staff through effective delegation, direction, support, and feedback; facilitating teamwork and creating a work environment that encourages responsibility and decision-making at all levels of the organization.
• Demonstrated ability to build cooperation and consensus among and within diverse groups; valuing and fostering diversity throughout the organization and community.
• Demonstrated understanding of service delivery management including functional and operational planning; determining citizen needs and providing responsive requests to the community.
• Demonstrated understanding of strategic leadership including initiative, calculated risk-taking, vision, creativity, and innovation; understanding of information technology and ensuring appropriate incorporation in plans to improve service delivery, information sharing, organizational communication, and citizen access.
• Demonstrated commitment to foster the values and integrity of representative government and local democracy through action and example; promoting active citizen involvement in local governance.
• Demonstrated understanding of budgeting; assessing short and long term financial impacts, program/service cost-effectiveness, and considering alternative strategies.
• Demonstrated ability to exchange verbal and nonverbal messages with others in a way that demonstrates respect for the individual and furthers organizational and community objectives; effectively conveying ideas and information to others.
• Demonstrated fairness, honesty, ethical, and legal awareness in personal and professional relationships and fostering integrity throughout the organization.

MINIMUM QUALIFICATIONS

• Bachelor degree from an accredited college or university in Public Administration, Public Relations, Political Science, Business Administration, Finance or closely related field. 
• Six (6) years of experience in public administration with exposure to municipal government operations, public relations, public finance administration, and budgeting.  
• Must possess (or be able to obtain within 14 days of hire) and maintain a valid Florida driver’s license.

PREFERRED QUALIFICATIONS

• Master degree from an accredited college or university in Public Administration, Business Administration, or closely-related field.

PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS

Physical Ability:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sound and visual cues or signals.  Tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

The City of Boynton Beach, Florida, is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.  The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others.  Requirements are representative of the minimum level of knowledge, skills, and ability.