• Assists in establishing and developing policies and procedures for the City of Watauga's records management program.
• Administers the records management program and provides assistance to custodians for the purposes of reducing the costs and improving the efficiency of record keeping.
• Prepares and files with the director and librarian the records control schedules and amended schedules required by Tex. Loc. Gov't Code §203.041 and the list of obsolete records as provided by Tex. Loc. Gov't Code §203.044.
• Prepares or directs the preparation of requests for authorization to destroy records not on an approved control schedule as provided by Tex. Loc. Gov't Code §203.045, of requests to destroy the originals of permanent records that have been microfilmed as provided by Tex. Loc. Gov't Code §204.008, and of electronic storage authorization requests as provided by Tex. Loc. Gov't Code §205.007.
• Identifies and takes adequate steps to preserve local government records that are of permanent value.
• Identifies and takes adequate steps to protect essential local government records.
• Ensures that the maintenance, preservation, microfilming, destruction, or other disposition of records is carried out in accordance with the policies and procedures of the City of Watauga' s records management program and the requirements of this subtitle and rules adopted under it.
• Disseminates to the governing body and custodians information concerning state laws, administrative rules, and the policies of the government relating to local government records.
• Establishes procedures to ensure that the handling of records in any context of the records management program by the Records Management Officer or those under the officer' s authority is carried out with due regard for:

(a) the duties and responsibilities of custodians that may be imposed by law; and

(b) the confidentiality of information in records to which access is restricted by law.

• Manages, coordinates and processes all amendments to the City Charter and the City Code of Ordinances.
• Serves as custodian of all official records of the City Council, including agendas, minutes, ordinances, resolutions, contracts, deeds, etc., as well as agendas and minutes of the various Boards, Commissions and Committees of the City.
• Manages, processes and issues Alcoholic Beverage Permits and Massage Establishment Permits.
• Manages and processes Public Information Act requests.
• Maintains the City Calendar on the Home Page of City's website with all events in the City.
• Assists the City Manager/City Secretary with administrative duties, including Powerpoint® presentations, correspondence, scheduling meetings and related activities as requested by the City Manager.
• Answers the City's main line providing a pleasant customer experience.
• Assists with distribution of incoming mail.
• May perform other assignments and handle special projects as directed by the City Manager/City Secretary.

• City organization, operations, policies and procedures.
• Texas Ethics Commission rules and practices.
• Council-City Manager form of government.
• Power and duties of a City Secretary.
• Texas Public Information and Open Meeting law.
• State and federal election laws.
• Principles and practices of effective employee supervision.
• Principles and practices of effective customer service.
• Principles and practices of conflict management and resolution.
• Liability/Insurance/Risk Management.
• Principles and practices of project management.
• Applicable local, state and federal laws, regulations and guidelines.
• Texas Constitution.
• Texas Local Government Codes.
• Applicable policies, procedures and regulations covering specific areas of assignment.
• Business and personal computers, and spreadsheet software applications.

• Handling situations requiring diplomacy, fairness and firmness.
• Understanding, and applying relevant policies and procedures. 
• Assisting with all City elections.
• Handling open records requests.
• Multi-tasking and working effectively under stressful or high-pressure work environments.
• Establishing and maintaining effective working relationships with City executive staff, City Council, City Manager/City Secretary, other support staff, other City staff, external government agencies, vendors and the general public.
• Operating a personal computer and various software programs.
• Maintaining confidentiality.
• Effective oral and written communication.
• Collaboration and problem solving.
• Multiple tasks, prioritizing, and meeting deadlines.
• Exercising sound judgment and effective decision-making.
• Managing multiple projects or tasks.

• Receive and respond positively to constructive feedback.
• Work cooperatively with others in a professional office environment.
• Provide excellent customer service.
• Travel (including overnight travel).
• Work more than 40 hours as needed and in compliance with the FLSA.