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Accounts Payable Clerk - City of College Station, TX (ID: 344848)

Title Accounts Payable Clerk
Type Finance
Date Posted 2019-11-19
City / Organization City of College Station, TX
Website Click Here for the Position Listing
Email Contact recruiting@cstx.gov
Description
Job Title
 Accounts Payable Clerk
Closing Date/Time
 Wed. 12/18/19 11:59 PM Central Time
Salary
 $14.87 - $18.58 Hourly
$30,929.60 - $38,646.40 Annually
Job Type
 Full Time
Location
 College Station, Texas
Department
 Fiscal Services
Under general direction of the Accounting Operations Supervisor, the Accounts Payable Clerk Provide administrative and clerical support to the Accounting Division in the areas of accounts payable, cash disbursements, check processing, billing, collections, cash receipts, payroll and other accounting related functions.  Work involves contact with both internal and external customers, thus requiring good interpersonal skills and the ability to exercise discretion.

 
 Principal Duties:
  1. Review all incoming documentation (invoices, expense reports, check request, etc.) to ensure that complete and accurate information is provided including appropriate authorization, account coding, payment information and payment due dates.
  2. Enter and process all payables, create and audit the Expenditure Approval Listing for weekly check run.
  3. Work with staff to audit all procurement card transactions and verify appropriate documentation has been provided for each transaction; Work with team members to track and maintain spreadsheet for reporting missing receipts and documentation to the departments and upper management; Coordinate directly with departmental contacts to resolve all incomplete invoices with unmatched purchase orders or incomplete receiving records to insure timely processing.
  4. Communicate frequently with City departments and outside vendors both verbally and in writing on matters relating to accounts payable invoices and procurement card receipts; acts as a liaison between departments and vendors.
  5. Responsible for all accounts payable documentation to include scanning of voucher packets into electronic document file system. 
  6. Process the weekly accounts payable check run and match invoices to check copies to create voucher packets for mailing; create payment batches for Treasury staff to process EFTs/wire payment to vendors; maintain check logs for internal controls.
  7. Participate in the development and review policies and standard operating procedures and controls for the Accounting Operations Division.
  8. Facilitate month-end and year-end closing according to deadlines, including review of operational reports and review and preparation entries as directed by the Accounting Operations Supervisor and / or the Financial Reporting Supervisor.
  9. Assist with certain aspects of preparing for the annual audit as directed by the Accounting Operations Supervisor and / or the Financial Reporting Supervisor.
  10. Work with staff and other city employees on the continuous improvement of accounting services to ensure a consistent, integrated Accounting System that is utilized within the standards, and ensuring compliance with applicable laws and regulations.
  11. Recommend process improvement goals, objectives, and changes to policies and priorities for assigned activities in order to improve the financial reporting services of the City.
  12. Perform other duties as assigned.

 
 Qualifications:
Required:        
High school diploma or GED equivalent and two (2) or more years of accounting related work experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Possess basic level computer skills in the use of word processing, Excel, 10-key and data entry. Possess knowledge of, or have ability to learn the methods, practices and terminology used in financial and statistical clerical work. Ability to pay attention to detail, set priorities and manage time and work in a fast-paced environment with multiple tasks and interruptions. Ability to communicate effectively both orally and written with internal and external customers. Customer service orientation and continuous improvement orientation. Teamwork focused, self-starter, professional attitude and well organized. Detail oriented and problem solving skills. 

Preferred:       
Knowledge of municipal management or governmental accounting experience. Experience with processing accounts payable in a high volume business transaction environment.

 
 Supplemental Information:

Position posted until filled or closing date. 

We are an equal opportunity employer.

Job Post Expiration Date   December 18, 2019

    All jobs posted are considered open until filled and may close at anytime except as stated in the Job Description. .