SUMMARY:
Seeking a conscientious, talented, self-starter to serve as the City of Evans’ next City Clerk. This individual works under general direction, provides administrative and technical support to the Administrative Services Director, City Manager and the City Council. Performs managerial and administrative functions to facilitate meetings of the City Council, maintain and secure the City’s official records, oversees cemetery burials and records, conduct municipal elections and manage liquor licensing functions required by statue, municipal code or charter.  

ESSENTIAL FUNCTIONS:
Serves as Clerk to City Council and Urban Renewal Authority; coordinates appointments to City boards and commissions with City department; coordinates appointments to City Council, boards and commissions when vacancies occur; staffs City Council and Urban Renewal Authority meetings; prepares meeting minutes and prepares Council and Authority packets using agenda management software with accuracy and completeness; serves as the City’s record custodian for City Contracts, document management and electronic records, maintains City record retention; responds to e-mail and telephone inquiries to provide information and maintain effective internal and external communication; responds to and coordinates open records requests; processes liquor licenses according to established procedures and in accordance with State Statutes and City Codes; administers City Elections; ensures proper training of election staff, responds to inquires regarding registration and voter information; assists with voter registration and absentee ballot processing; oversees the records and coordinates with funeral homes, families and City employees to schedule funeral services at the Evans Cemetery; monitors City Clerk budget and approves expenditures; prepares and presents periodic special staff reports on departmental issues and projects; interacts with other department and agencies to promote and coordinate activities; maintains and updates changes to the municipal code; interprets municipal codes and policies for staff; represents the City in meetings with professional organizations, other public agencies, and the public; serves on City Manager appointed committees; and services and performs all other duties as assigned.  

REQUIREMENTS:
Requires high school diploma or equivalent; five years of professional administrative experience, preferably in municipal government; possess a valid Colorado Driver’s License; strong interpersonal and written communication skills; skill in managing the development and maintenance of records; skill in Microsoft Office products; skill in project management; skill in determining levels of equipment and other resources needed to effectively and efficiently provide operational services; skill in analyzing problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations; and ability to interpret, understand and comply with complex statutes, ordinances, regulations, standards, laws, and procedures. Bachelor’s degree in business management, public administration or related field; experience in city/town clerk’s office; and experience implementing and maintaining electronic document management systems preferred. Equivalent combinations of education and experience may be considered.