Job Title: City Manager                                                         FLSA: Salary/Non-Exempt

Department: Managerial                                                       Reports to: City Council

Salary Range: $120,000-$140,000

This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).

General Purpose:

Under the general supervision of the City Council, this position plans, organizes, integrates, fiscally controls, directs, administers, reviews and evaluates the activities, operations, programs and services of the City of Claremore; serves as the top appointed executive in the City, responsible for carrying out the policies and programs determined by the elected City Council; ensures development and execution of the municipality’s strategic plan and annual budget; ensures City government operations and functions effectively serve the needs of Claremore residents and other stakeholders, while complying with applicable laws and regulations; and performs related duties as assigned by the City Council.

Essential Functions:

• Must have excellent written and verbal communication, including public speaking.
• Plans, organizes, controls, integrates and evaluates the work of all City departments to ensure that operations and services comply with the policies and direction set by the City Council and with all applicable laws and regulations; with the City’s management team, develops and recommends adoption of the annual budget and other business, infrastructure and resource plans; directs the development of the capital improvement plan budget for approval by the Council; monitors the implementation of adopted budgets.
• Plans and evaluates management staff performance; establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; provides compensation and other rewards to recognize performance; takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with the City’s personnel rules and policies.
• Provides leadership and works with the management team to develop and retain highly competent, public-service oriented staff through selection, compensation, training and day-to-day management practices that support the City’s mission, operating plans and objectives.
• Assesses community and citizen needs and ensures objectives and priorities are focused on meeting those needs effectively, efficiently, and with high-quality municipal services; directs development and implementation of initiatives for service quality improvement; provides day-to-day leadership and works with the City’s management team to ensure a high-performance, service-oriented work environment consistent with sound management principles.
• Works closely with the City Council, a variety of public, private and community organizations and citizens groups in developing and implementing programs to achieve City priorities and solve community problems; directs and coordinates preparation of analyses and recommendations on public policy issues and on long-range plans for City services; develops and coordinates proposals for action on current and future City needs; represents the City and works closely with appointed boards, committees, and public and private officials to achieve planned action and results.
• Develops Council meeting agenda with Mayor; attends and participates in all City Council meetings.
• Interprets City Council instructions and requests; makes interpretations of City ordinances, codes and applicable laws and regulations to ensure compliance.
• Directs and oversees the preparation of a wide variety of reports and presentations for the City Council, citizen committees and outside agencies; oversees the preparation of press releases and materials for dissemination to the media and the public; maintains effective relationships with the media.
• Directs and oversees the creation and maintenance of comprehensive, effective human resource management programs, policies and systems consistent with the City Council’s guidance; directs and monitors the City’s labor negotiations and labor relations programs and initiatives; directs the improvement of management systems, processes and measurement techniques to improve City operations and effectiveness.
• Participates in regional, state and national meetings and conferences to stay informed of trends and technology related to municipal programs and operations. Participates in professional and community organizations on behalf of the City and as part of the City’s public affairs program; maintains good working relationships with key community constituencies.
• Provides personal leadership for projects and programs that are highly sensitive, political or controversial.

• Performs all other duties as assigned.

Knowledge, Abilities and Skills:

• Knowledge: Theory, principles, practices and techniques of organization design and development, long-range planning, public administration, public financing, municipal budgeting, financial administration, program and policy formulation, purchasing and maintenance of public records; applicable state and federal laws and regulations governing the administration and operations of a municipal agency; City functions and associated management, financial and public policy issues; organization and functions of an elected City Council; Open Meetings Act and other regulations governing the conduct of public meetings; principles and practices of public personnel management and labor management relations; the City’s personnel rules and policies; social, political and environmental issues influencing program development and administration in an Oklahoma “bedroom” community; principles and practices of effective leadership and management; principles and practices of sound business communications; techniques of effective public relations.
• Abilities: Plan, integrate and direct a broad range of complex municipal services and programs; Define complex public policy, management and operational issues; Perform complex analyses and research, evaluate alternatives and develop sound conclusions and recommendations; present proposals and recommendations clearly and logically in public meetings; understand, interpret, explain and apply city, state and federal laws and regulations governing the conduct of City operations; Evaluate, develop and implement management systems, policies and controls; exercise expert, independent judgment within general policy guidelines; Prepare clear, concise and comprehensive correspondence, reports and other written materials; Establish and maintain effective working relationships with the City Council, all levels of City management, other governmental officials, community and civic organizations, employee organizations, employees, the media and the public; exercise tact and diplomacy in dealing with highly sensitive political, public policy, community and employee issues and situations.
• Skills: Must have ability to work and communicate with Public Officials, Department Heads and the general public and to establish positive working relationships.
• Must demonstrate servant leadership skills involving principals as well as people.
• Possess a high level of emotional intelligence.
• Convey a professional and positive image and attitude regarding the city.
• Constantly demonstrate a commitment to both personal and professional growth.

Minimum Qualifications:

• The City Manager is required to have a Bachelor's degree in Public Administration or related field and at least three years of progressively responsible senior management experience. 
• A combination of related experience and formal education will also be considered on a year-for-year basis.

Preferred Qualifications:

• A Master's degree in Public Administration or related field and at least five years of progressively responsible senior management experience within a complex municipal government setting is preferred. 

Tools and Equipment:

Personal computer, including word processing, spreadsheet and data base software, mainframe computer terminal, 10-key calculator, phone, copy machine, and general office equipment as required.

Physical Demands:

• The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• While performing the duties of this class, an employee is regularly required to sit; talk or hear, in person, in meetings and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands

• While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; observe and interpret situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions; work under intensive deadlines and interact with the City Council, City management, public and private officials, City staff, civic and community groups, media representatives, and the public.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works under typical office conditions, and the noise is moderate.