Ensures the accurate and efficient processing of Accounts Payable and Accounts Receivable. Performs a variety of financial support and administrative functions

Applicants must submit a cover letter & resume.

ESSENTIAL FUNCTIONS: 

• Processes payables to City vendors and employees.

• Processes refunds and contract labor payments.

• Ensures that payments, billings, and other financial deadlines are met.

• Ensures the accurate and prompt billing and collection of miscellaneous Accounts Receivable.

• Performs accounts payable data entry of vendor invoices for purchase orders and check requests.

• Follows up with departments and/or vendors on outstanding items or issues.

• Maintains Accounts Payable vendor files allowing for easy information retrieval for City staff.

• Collaborates with outside auditors to resolve questions on checks or contracts for year-end audits.

• Processes annual 1099’s.

• Performs record management duties for the Accounting Department.

• Process Accounts Receivable requests.

• Generate and send out customer statements.

• Monitor customer accounts for non-payments and follow up with other City staff on collectability.

• Review Accounts Receivable aging to ensure compliance.

• Investigate and resolve customer inquiries.

• Process Accounts Receivable adjustments.

• Post customer payments by recording cash and checks and create bank deposits.

• Special projects & research as requested.         

• Provides quality customer service to City staff, the general public, and all other work contacts.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education, training and Experience Guidelines

High school diploma or equivalent. Two (2) years of full-time related accounting experience. OR Any equivalent combination of experience, education, and/or training that provides the required knowledge, skills, and abilities.

Knowledge of:

• Computer accounting and spreadsheet software.

• Accounting principles and procedures.

Skill in:

• Establishing and maintaining effective working relationships.

• Communicating effectively, orally and in writing.

• Interpreting and applying accounting principles and procedures.

• Analyzing data, applying accounting formulas, verifying totals, and reconciling differences.

• Operating a calculator by touch.

• Operating a computer and using accounting and spreadsheet software.

• Reading procedural manuals, accounting memoranda, vendor invoices, and reports.

• Writing memoranda and reports.

• Applying accounting formulas, calculating sufficiently to prepare a budget, verifying totals, and reconciling differences.

• Interpreting and applying accounting procedures and analyzing data.

LICENSES AND CERTIFICATION REQUIREMENTS

Valid Class C Texas Driver’s License. 

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking, and use of foot controls.

Hiring Range: $19.29 - $24.17 hourly.

#LoveWhereYouWork! Check out the benefits of working with us here.